Can I cancel my entry and get a refund?
No. Unfortunately registrations are non-refundable, as stated in the T&Cs at the time of entry.
The Escrick 10k is a charity fund raising event, and whilst we try to be a flexible, many of our costs need to be committed several weeks before the race. It would not be sustainable if a large number of people cancelled, for example if the weather forecast for the day was poor.
You may however be able to transfer your entry to another runner (see below)
Can I transfer my entry to another runner?
We will at our discretion allow entries to be transferred to another runner, up until 2 weeks prior to the race. (Thereafter we need to finalise the runner list for posting the race numbers and setting up the timing system). If you wish to transfer a place, please contact us with the name of person no longer running, and the following details for the replacement runner:
- Name of person no longer running:
- Email address of person no longer running:
And for the person taking your place:
- First name:
- Date of Birth:
- Postal Address (inc Postcode):
- Phone Number:
- Running Club (if applicable):
- Membership number (If applicable):
- Email Address:
I can't remember if I have entered or not
The easiest way to check if you have entered or not is to login to your BookItZone account and see if the Escrick 10k is listed:
- Visit www.bookitzone.com
- Click the red 'Sign In / Register' tab at the top right of the main page.
- Enter your email address and password.
- Once signed in the red tab will now display your name.
- Click on your name to get to the ‘Dashboard’ page.
- Click 'View/Amend Orders'
Is the course really 10km, my GPS said it was 9.8km / 10.3km / 9.9km?
Yes, the course is 10.0km long when measured with a bicycle wheel. This assumes using the full width of the track, but not cutting across any verge corners.
The topic of course length and measuring multi-terrain courses is a common one for many races.
As is common for multi-terrain races, we do not have a Certificate of Course Accuracy - this is due to the recognised difficulties in accurately measuring a rough, undulating and sometimes muddy surface.
A bicycle wheel is regarded as the best option for such courses, as surveyors wheels suffer more from deflection and undulation - albeit arguably a bicycle wheel will slightly over-read because of rough terrain and associated undulations.
GPS measurements suffer from the limitations of GPS accuracy, and/or the devices' attempts to correct for these limitations. Many GPS devices apply smoothing to the GPS position results to compensate for the 'noise' in the positions, but this has the affect of smoothing tracks around corners, and hence on a course such as ours with many corners, will report a shorter distance. It is also worth noting that GPS works best with a clear line of sight to the satellites, which can be located anywhere between the horizon and directly overhead. In areas of woodland line of sight to the satellites is obstructed by trees limiting the accuracy.
If your GPS has shown a short course, have a close look at your recorded tracks through the woods and see how many times it shows you cutting a corner. Also, you may often see false terrain undulations in the woods - a typical symptom of the GPS not being able to get an accuate signal from multiple satellites.
There was a discussion on our facebook page after the 2015 race, and people reported GPS course lengths ranging from 9.85km - 10.3km - with a bias towards shorter lengths.
We will of course measure the course after we lay it out - but we are as confident as we can be from the various measurements over the years that it is 10.0km long.
We measured the 2019 course on 14th June 2019 and 11th August 2019.
We used a bike with a digital odometer. Firstly we did an approximate calibration of the odometer using the tyre size. We then identified a 1.80km length section of the route 65 cycle path along the former railway line between Escrick and Naburn. We chose this as it is straight, level, tarmac and we can measure a known distance on a map with a good level of precision. We rode it there and back (i.e. 3.6km) and this allowed us to make a further 0.4% calibration to the odometer.
We then cycled the course, keeping as close as possible to the racing line.
The measurement on 14th June was 10,030m and the measurement on 11th August was 9990m. Given that the precise racing line around each corned can easily give a variation of 1m we believe this is as accurate as a 10km multi-terrain course can reasonably be.
In 2016, for curiosity purposes, we also tracked the performance of a GPS device. The odometer and GPS were extremely consistent for the first 3km of the race - within about 10m of each other at each 1km point. However, once we got into the woods the GPS started to lag behind the odometer - losing nearly 300m by the 6km stage. Coming back out of the woods, from 7km back to 10km the GPS once again was consistent with the odometer readings.
What is the timing mechanism?
Since 2017 we are now using chip timing: https://en.wikipedia.org/wiki/Transponder_timing
Is water provided?
a water station at approximately 5km mark, and bottled water at the finishing line.
(Due to Covid risk assessment there will not be a water station at the 5km mark this year)
Can I wear headphones?
Yes - we allow headphones. We request that you listen to the safety briefing, and use them at a volume that allows you to hear any instructions from marshals along the course, particularly in areas such as the school drive, where vehicles may be present.
Do I get a T-shirt?
No. We know many runners like something to remember a race by. We have considered including T-shirts in the entry fee - but many runners have said that they have little interest in receiving a low cost T-shirt. Equally we do not think we could justify substantially increasing the entry fee to include a high quality T-shirt. As such we have decided to not include T-shirts in the entry fee.
What does the price include?
The price includes:
- car parking
- entry to the race
- chip timing
- a medal for all finishers
- water at the finish line
- chocolate bar/snack at the finish line
What changes will there be due to Covid?
Like many event organisers, we faced the challenge of organising an event where we need to do much of the planning before the guidance that we will need to follow had been published.
We have reviewed the current UK Athletics guidance, and are confident that we can hold the event based on current guidance. We have made some changes to reduce risks of Covid transmission:
- Capacity: We are reducing the capacity of the event from 700 to 500, and cancelling the fun run to reduce the number of attendees at the event, and aid social distancing.
- Bag store: In line with UK athletics guidance, there will not be a bag store. Runners should store items in their cars.
- Race number and race timing: To reduce congregation at the start of the race we will post out race numbers and timing tags.
We may need to use some form of staggered start or rolling start to help distancing during the first km. As we already use chip timing, all participants will still get an individual time.We now expect to use normal race start arrangements, however, those runners who prefer to maintain their distance can start behind the main pack, and will still get individual chip times.
- Water station: In line with UK athletics guidance, there will not be a water station at the 5km point, and runners should bring their own water.
- Prizes / fastest runner announcements: Guidance discourages activities that prolong dwell times at races. As such results and prizes may all be handled online (subject to review).